First and foremost, a HUGE thank you to each and every one of the volunteers. This meet would not be possible without the tireless efforts of all of you!
Please pass this link on to friends, family, and others who might be interested in joining this fun and family-oriented event. We will need support from our community to run one of the largest meets offered on the East Coast. For those with contacts at schools, please share that Dominion Amateur Gymnastics is a non-profit organization, and volunteer hours can be counted towards middle school and high school community service hours! If you are applying community service hours, please remember to bring any necessary paperwork to be signed when you come to the meet.
We try to avoid this, but if we need additional volunteers on the floor, or other critical jobs, you may be moved. Please understand volunteers at the events are critical to the execution of the meet.
Volunteer Job Descriptions:
|Volunteer roles have been divided into three categories: 1. Set Up and Tear Down, 2. Front End/ Hospitality, 3. Floor
SET UP and TEAR DOWN
Event Set Up – Set up the competition venue. Includes unloading gymnastics equipment from truck, moving equipment to appropriate locations throughout the building, and potentially setting up equipment under the direction of an experienced individual. Requires moderate to heavy lifting.
Decorations and Hospitality Set Up – Assist in setting up decorations throughout the event venue, and arranging the hospitality area. No heavy lifting required.
Event Tear Down – Break down and clean up the competition venue. Includes moving and loading gymnastics equipment onto a truck. May also include disassembling gymnastics equipment under the direction of an experienced individual. Requires heavy lifting.
Decorations and Hospitality Tear Down – Assist in removing, organizing and boxing event decorations. Also, organize and box hospitality items owned by DAG
|FRONT END/ HOSPITALITY
Athlete and Volunteer Sign In – Must be age 16+. Greet athletes, verify names on USAG list provided, and write each athlete’s number on his/her hand. Check in volunteers and confirm volunteer placements. Communicate missing volunteers (no-shows) to Volunteer Lead.
Head Judge’s Table Assistant – Must be an experienced adult, such as a parent of an experienced gymnast who has volunteered at meets previously. Assist judges and meet directors as requested. Also check in coaches, including verification of credentials on the USAG list and/or website.
Ticket and Program Sales – Must be an adult. Sell admission wristbands and programs. Must count and handle cash, and use credit card machine (Square technology).
Greeter/Door Checker – Must be age 16+ and possess confidence to address unfamiliar persons. Stand at entry doors, greet spectators, and ask them to show entry wristbands. Direct spectators without bands to ticket sales desk.
Goodie Grams – Must be an adult. Sell gift items, assemble gift bags, and accept cash and credit card payments (Square technology). Also deliver gift bags to awards area and distribute them to athletes.
Hospitality – Must be an adult. Assist in set up of meals for judges and coaches. Refresh food and drink, monitor hospitality space for cleanliness, and ensure only authorized personnel access the food and drink provided.
Food Runner – Must be an adult, and requires driving. Pick up hospitality items at a restaurant/store and deliver to hospitality area of event. Will include items such as food, drink and paper products.
Bars Warm Up Timer – Must be age 14+, or a gymnast age 12+. Time teams’ warm up sessions utilizing stop watch. Communicate with coaches and judges as necessary.
Bars Ribbons – Must be age 14+, or a gymnast age 12+. Sit at judge’s table and hand out event achievement ribbons to athletes during competition.
Beam Warmup Timer – Must be age 14+, or a gymnast age 12+. Time teams’ warm up sessions utilizing stop watch.
Beam Routine Timer – Must be age 14+, or a gymnast age 12+. Sit at judge’s table and time beam routines. Utilize notification equipment to signify time restrictions.
Beam Falls Timer/ Ribbons – Must be age 14+, or a gymnast age 12+. Sit at judge’s table and utilize stopwatch to determine the duration of time off of equipment. As appropriate by level, hand out event achievement ribbons to athletes during competition.
Floor Warm Up Timer – Must be an adult. Time teams’ warm up sessions utilizing stop watch.
Floor Routine Timer/ Ribbons – Must be an adult. Sit at judge’s table and time each athlete’s routine. Utilize notification equipment to signify time restrictions. For girls events only, and as appropriate by level, hand out event achievement ribbons to athletes during competition.
Vault Warm Up Timer – Must be age 14+, or a gymnast age 12+. Time teams’ warm up sessions utilizing stop watch.
Vault Ribbons – Must be age 14+, or a gymnast age 12+. Hand out event achievement ribbons to athletes during competition.
Awards – Must be an adult, and may choose to have a child helper age 8+ (child helper should wear gymnastic warmup jacket or Gym Quest or Jerrell Steele shirt when passing out medals). Prepare medals for assigned session prior to the awards ceremony. Hand out medals during ceremony. Straighten up/clean area after awards session.
Announcer – Must be an adult. Announce during awards ceremony.
Floor Music – Must be an adult. Sit at audiovisual table and monitor A/V equipment while coaches play their athletes’ floor music.